Website Manager

Cloverleaf Soccer Association

Meeting Minutes and Agenda

CSA Board meetings are the third Monday of each month from January through November. 

Upcoming Meetings

February 17, 2020 - 6:30 - 8:00 Cloverleaf Rec Center
March 16, 2020 - 6:30 - 8:00 Location TBD


Meeting Minutes

January 2020- Meeting Minutes - csa annual meeting minutes january 2020.pdf

List of Officers

CSA is currently governed by the board of officers listed below,

Treasurer - Jason Myers
Secretary - Jeannine Letner
Trustee - Jessica Wershing (Board President)
Trustee - Chelsea Wentz (Board Vice President)
Trustee - Jim Cavey
Trustee - Brandy Miracle
Trustee - Kendalle Pavlik
Registrar - Mark Van Meter
Boys Travel Rep - Nate Billy
Girls Travel Rep -Jim Cavey

List of CSA Functions and Responsibilities

Board of Trustees – Five-member Board that oversees the activities of the Cloverleaf Soccer Association.  Upon election of the trustees at the annual meeting, the board will meet to hand out Director Assignments for the Year.  This includes Board President, Director of Operations, Director of Soccer Operations, Director of Travel Soccer and Director of Rec Soccer.

In addition to the Board of Trustees, the other two members of the Executive Board are;

Treasurer – Chief fiscal officer for CSA.  Pays bills in a timely manner.  Files CSA Taxes annually.

Secretary – Member of executive board.  Records and publishes minutes of CSA Meetings.

Board President (Trustee)- Responsible for scheduling and running monthly meetings.  In addition to the Treasurer, is an officer of Cloverleaf Soccer Association and can sign checks and carry out CSA business.

Director of Soccer Operations (Trustee)

Field Manager – In charge of making sure the nets are good, corner flags are available, field paint is available and that the fields are painted for games.  Works with Facility manager to schedule both Fall and Spring Field days and make sure nets and flags are down and put away for winter.  Submits a list of net/flag needs to board each Spring.  Picks up CSA Paint Order.

Director of Referees – In charge of finding and training soccer referees for Cloverleaf Soccer. In charge of assigning referees for home Cloverleaf Rec games for U10, U12 and U14.  Serves as rules expert for Cloverleaf Soccer.  Should be an active, licensed referee.

Coaching Liaison – Responsible for Coaching Training for CSA.  Assist Directors of Travel and Rec in finding coaches for teams.  Assist with running Travel Tryouts.  Assists coaches in procuring needed equipment (cones and pinnies) and with creating and executing practice plans.

Director of Non-Soccer Operations (Trustee)

Facility Manager
– Responsible for facility upkeep.  This includes grass, fences, parking and driveway, lawn mower maintenance, Port-O-Pot Rental and other facility related tasks.

Electronic Communication Manager – Responsible for website and Facebook page.  Works with Registrars to make sure people have paid and helps users with electronic registration issues.

Fundraising Manager
- Researches and recommends fundraising activities to the CSA Board.  Works with outside agencies to manage the fundraising activities including distribution of fundraising information, collection of payment and scheduling pick-up and delivery of materials.

Sponsorship Manager
– Works with community businesses to find sponsors for various CSA Functions.  Secures sponsorship commitment and payment.  Procures artwork for banner and uniform sponsors.  Purchases and hangs sponsorship banners. Distributes Sponsor Plaques.

Picture Manger – Works with board approved picture vendor to schedule pictures for Spring Season.  Creates picture schedule, distributes picture packet before pictures are taken and distributes pictures to teams when they come in.

Director of Travel (Trustee)

Boys Travel Rep – Serves as the primary CSA representative for the Boys Travel League with OHTSL.  Declares Boys teams, attends the Spring and Fall OHTSL Bracketing and Scheduling meetings.  Serves as the primary point of contact for all intercommunity Boys Travel questions or issues during the Travel Seasons.

Girls Travel Rep - Serves as the primary CSA representative for the Girls Travel League with OHTSL.  Declares Girls teams, attends the Spring and Fall OHTSL Bracketing and Scheduling meetings.  Serves as the primary point of contact for all intercommunity Girls Travel questions or issues during the Travel Seasons.

Travel Registrar – Responsible for registering all Travel Players in the Sports Engine Website.  Responsible for collecting all Travel related paperwork (Registrations, Lindsey’s law forms, birth certificates and player pictures.  Responsible for requesting, printing and laminating player and coaches passes.  Works with Registrar to insure everyone has registered and paid.

Travel Schedular – Works with Travel Reps to set the initial travel schedule.  Makes and accepts game change requests with other communities.

Travel Kit Manager – Works with board approved Travel Uniform Supplier and Travel Coaches to make sure all Travel Players have uniforms for the travel seasons.  Maintains database of player numbers to insure we don’t have any duplicate numbers on Travel Teams.

Director of Rec (Trustee)

Director of Academy- U8
– Makes teams and finds coaches for all U6, U8 and Academy programs at CSA.  Sets initial schedule for games.  Makes sure coaches do required background check, concussion training, Lindsey’s Law training and that they turn in their Lindsey’s law forms to the registrar.  Serve as point of contact for all issues or questions for the Academy, U6 and U8 programs.

Director of U10/U12/U14
– Makes teams and finds coaches for all U10-U14 rec soccer teams.  Works with Medina to schedule games.  Works with Director of Referees to make sure all home games have referees.  Makes sure coaches do required background check, concussion training, Lindsey’s Law training and that they turn in their Lindsey’s law forms to the registrar.

Registrar – In charge of on-line registration for both Travel and Rec program.  Registers rec players with OYSAN.  Collects all Lindsey’s Law forms and maintains Concussion Course records for all Coaches and referees.  Monitors website to make sure all players have registered and paid.  Collects non-electronic registrations and payments by check and makes sure that the website is updated.

Kit Manager – Works with Rec directors, Registrar and Sponsorship manager to purchase, pickup and distribute Rec uniform shirts to all rec teams.



Field Status

Open Open

CSA Fields (10:36 PM | 08/13/19)

Open Open

Practice Areas (10:36 PM | 08/13/19)